B- Assets Files Retention Guidelines

B-1 Annuities If income payments are being received, then annuity documents are maintained until final annuity payment is received; Then, transfer to (M-2) Tax – Current Year /Income Statements. If annuity is not paying income, but rather is being held to accumulate interest, etc., then annuity documents should be maintained until death of annuitant.

B-2 Bonds Until 9 years after the Bond matures, is sold, or otherwise disposed of.

B-3 Brokerage Accounts Generally, Until the account is closed, or for 9 Years whichever comes first.
Capital Gains and Dividend Statements should be maintained until the security is sold; Then, transfer to (M-2) Tax – Current Year / Income Statements.

B-4 Brokers / Financial Planners This location contains general and contact information about brokers and financial planners. The most updated information should be kept here, with outdated information deleted regularly.

B-5 Business Investments Until 9 years after business has been dissolved, sold or otherwise disposed of.

B-6 Government-Issued Securities Until 9 years after the security matures, is sold, or otherwise disposed of.

B-7 Mutual Funds Generally, Until the account is closed, or for 9 Years whichever comes first. Capital Gains and Dividend Statements should be maintained until the security is sold; Then, transfer to (M-2) Tax – Current Year / Income Statements.

B-8 Private Stock Until 9 years after the security matures, is sold, or otherwise disposed of.

B-9 Public Stock Until 9 years after the security matures, is sold, or otherwise disposed of.

B-10 Real Estate Investments Until 9 years after the security or property matures, is sold, or otherwise disposed of.

B-11 Retirement Accounts Indefinitely

B-12 Trust Assets Until all trust assets are fully distributed to the trust’s beneficiaries; Only most recent trust account information should be maintained. Outdated trusts / accounts should be disposed upon execution and delivery of new trust.