C- Bank Files Retention Guidelines

C-1 Cancelled Checks For items that are related to tax deductible expenses, transfer to (M-4) Tax - Current Year Tax Deductible Records at the end of each year. For all other items, maintain for three years following statement date.

C-2 Certificates of Deposit Statements retained until 9 Years following the Maturity Date of the Certificate.

C-3 Checking Accounts Until the account is closed, or for 9 Years whichever comes first.

C-4 Debit Cards / ATM Receipts For Purchases: These receipts represent the store receipts that you receive upon purchase. These receipts should be saved until the monthly statement is received; Then, the receipts can be reconciled against the statement.
You also may consider saving purchase receipts for products, until end of warranty period, if any. For services, until services have been completed to satisfaction or until end of term of written agreement.

For Cash Withdrawals:
 All receipts that can be reconciled against a statement, can be disposed of immediately. If proof of withdrawal is needed in the future, the statement can be used as evidence of withdrawal. Statements are contained in (F-2) Credit Cards.
--If the statement is lost or otherwise destroyed, the debit card issuer can reproduce evidence of purchase.
--Receipts that cannot be reconciled against a statement should be saved until they can be reconciled; Then, follow the instructions above.

C-5 Money Market Accounts Until the account is closed, or for 9 Years whichever comes first.

C-6 Safe Deposit Box Only most recent inventory should be maintained. As each item contained in the safe deposit box is disposed of, sold, or given away, a new inventory should be completed and filed here. In addition, as new items are purchased, or otherwise received, these items should be added to the most current inventory.

C-7 Savings Accounts Until the account is closed, or for 9 Years whichever comes first